Swansfield News 8/26/22

Mon, 08/29/2022 - 10:39pm
  Swansfield Elementary School  
Swansfield Newsletter 8.26.22

Upcoming Dates

  • August 29 - First Day of School
  • August 31 - Back to School Night 
  • September 1 - Pre-K First Day of School
  • September 5 - Labor Day Schools and Offices Closed 
  • September 16 - PTA Back to School Picnic
  • September 21 - PTA Meeting 
  • September 26 - Schools and Offices Closed 
  • October 5 - Schools and Offices Closed 
  • October 21 - Schools Closed for Students 
  • October 24 - Schools Closed for Students 


New Information

Healthroom Corner

We look forward to welcoming all our students and families back to Swansfield Elementary for the 2022-2023 school year.  Please refer to the HCPSS Website for specific information about masks, testing for Covid-19, Health Checks at Home, and other Covid-19 procedures.   Covid test kits will be sent home with students the first week of school. 

The following blank forms are available for you to use to update your child's medical records with our health room. Please email them to doris_qano@hcpss.org  or drop them by the health room prior to or on the first day of school.

Medication Order Form.pdf

EpiPen Med Order Form.pdf


HCPSS Student Code of Conduct

The HCPSS Student Code of Conduct provides a framework to support behavioral goals and disciplinary policies. While students are expected to be aware of and abide by this Student Code of Conduct, we all play a part in ensuring our school is a safe place where all students can learn. We look to partner together as families and school staff to support the social-emotional skill development of our students.  

At Swansfield Elementary School, we implement programs such as Caring School Communities and PBIS to help teach and reinforce school-appropriate behaviors and build community amongst our students and staff. We thank you in advance for your partnership in working together to create a safe learning environment for all of our students. Please learn more about the HCPSS Student Code of Conduct by clicking the link below.

HCPSS Student Code of Conduct

Personal Technology Devices/Cell Phones

Families are reminded that students must abide by Board of Education Policy 8080 Responsible Use of Technology, Digital Tools, and Social Media, and specifically Standard E. Student Use-Technology, which states that “HCPSS permits students to bring personal technology devices to school, according to the following rules:

  • Elementary Schools – Students will keep personal technology devices in backpacks during the school day, unless otherwise authorized by school administrators or instructional staff.



Back to School Night 

Wednesday, August 31st:  Back to School Night

  • 5:30p.m. - 6:00p.m. - Gifted and Talented 
    • A copy of this presentation will be available via QR code on the night of August 31, and we will make it available on our website. 
  • 5:30p.m. - 6:00p.m. - MINC- PS
  • 6:00p.m. - 6:45 - PreK - 2nd
  • 6:45p.m. - 7:30p.m. - 3rd - 5th

Grades MINC-PS, PreSchool, PreK, Kindergarten, 1st & 2nd

  • 6:00pm-6:45pm with classroom teachers
  • 6:45pm-7:15pm Gifted and Talented information session grades K-2 (optional)

Grades 3rd, 4th & 5th

  • 6:15-6:45pm Gifted and Talented information session grades 3-5 (optional)
  • 6:45pm-7:30pm with classroom teachers

Transportation Information Survey

Once you know your child’s teacher, we ask that you complete this transportation form prior to the first day of school. 

Outdoor Dining for Lunch Survey 

We ask that you please complete a survey to indicate your child’s lunch seating preference for the 22-23 school year.  

Complete your Family File NOW

Families who attended a Howard County Public School last year, and families who completed the registration process, should complete the Family File now.


The 2022-2023 Family File is now available to parents. Every year HCPSS parents must complete a Family File for each child. HCPSS utilizes Family File for parents/guardians to complete emergency information. Parents/guardians must verify and/or update information for each child and can do so by logging in to HCPSS Connect PARENT ACCOUNT and selecting the MORE OPTIONS tab on the left and then clicking on Family File.

FAMILY FILE USER GUIDE (ENGLISH) - https://www.hcpss.org/f/connect/family-file-user-instructions.pdf

FAMILY FILE USER GUIDE (SPANISH) - https://www.hcpss.org/f/connect/family-file-user-instructions-spanish.pdf

FARMS Application

Many HCPSS families are eligible to participate in the Free and Reduced Price Meals (FARMs) program, which provides children with a wide range of benefits including free or discounted college tuition, testing and application fees, academic and athletic program fees and many others in addition to free or discounted meals. SES (Swansfield Elementary School) has a grant that allows ALL students to receive free breakfast and lunch for the 22-23 school year. 

In addition, SES is a Title I school; this means we receive extra funds to support learning. Although all our students will receive free breakfast and lunch during the 22-23 school year, we still need families to complete the FARMS application. We use these funds for additional staff, family programming, student activities and much more. Our Title I status is based on the percentage of families who qualify for FARMS. 

Families are urged to check their eligibility and complete a FARMs application as soon as possible. Families must submit a new application every school year. 

Details on the Free and Reduced Meals program, including a link to apply, are available online.

Swansfield Wish List

Wish List


PTA Updates


Please take a few minutes to join the PTA for the 2022-23 year. Even if you are not new to Swansfield, the PTA membership works on an annual basis so it’s time to renew!

Registration for membership is online here: https://swansfieldpta.org/pta-membership/ Just click “JOIN THE PTA” and follow the instructions for MemberHub.

PTA membership dues at $5.00 again this year with $4.25 of the fee going to the state and national PTA.  Additional donations are welcome to fund the wonderful programs, activities, and events we are planning this year to support and enrich our students, staff, and school community. We appreciate your support.


An easy way to make your regular shopping contribute to the Swansfield community is through Amazon Smile.  Go to smile.amazon.com to add Swansfield PTA as your charitable organization Each purchase you make will send a donation to the PTA!


The PTA is starting off the school year with lots of fun activities to welcome old and new families to the Swansfield community.


  • Monday, August 29 at 9:00 am, Boo Hoo Breakfast Kindergarten: Parents are invited to the cafeteria after dropping off their students on the first day of school. Enjoy donuts and coffee while you commiserate (or celebrate) with other kindergarten parents about your little one joining the Swan Family!
  • Friday, September 16 from 6-8 pm, Back-to-school Picnic: Save-the-date for a back-to-school picnic on the Swansfield blacktop.  Families old and new to the #SwanFamily will have a chance to get to know each other while relaxing outside with some food and music.  Bring a chair or blanket and dinner for the family or save yourself some trouble and preorder Waterloo Pizza!  Grab a cheese pizza for $9 or a pepperoni for $10.  Preorders are open until September 14 at noon and can be placed here.  If you have questions, reach out to membership@swansfieldpta.org
  • Wednesday, September 21 at 7 pm, First General PTA Meeting, 7-8 PM, Swansfield Cafeteria Childcare will be provided. Please come and help us finalize our operating budget for the 2022-23 year and learn about ways to volunteer and get involved with our dynamic PTA.


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5610 Cedar Lane
Columbia, MD 21044